8 Best AI Note Takers for Zoom and Microsoft Teams in 2026

Key Takeaways

• If your company runs Zoom in some rooms and Microsoft Teams in others, Read AI is the practical pick, because it installs on both sides and keeps one archive instead of two.

• Before buying anything, check what you are already paying for. Paid Zoom Workplace plans include unlimited in-meeting AI note-taking through My Notes, and on the Microsoft side the equivalent recap needs either Teams Premium at $10 per user per month or a Microsoft 365 Copilot license at $18.

• The bot question splits this list. Fireflies.ai and MeetGeek send a recorder into the call by default; Bluedot, Krisp and Fellow capture audio from your own machine, which is the only approach that survives a Teams admin policy that blocks external bots.

• Paid plans run roughly $8 to $20 per user per month. The expensive option is not a note taker at all: it is Copilot, which costs more than any tool here and is worth it only if you use the rest of it.

How we ranked these: whether the tool genuinely covers both Zoom and Teams rather than one with the other bolted on, how it captures audio and what that means for guests and admins, the quality of the summary on a long messy call, what the archive is worth six months later, and published price. Prices verified against vendor pricing pages, as of Aug 2026. Every tool gets a real "What doesn't."

What Changed In 2026

Zoom renamed things. In June 2026 the AI Companion label started disappearing from the interface in favor of plain feature names, the note taker is now called My Notes, and the agentic tier launched as ZoomMate at $16.67 per user per month billed annually with 2,200 AI credits. The rename is not finished: zoom.com sells ZoomMate while zoom.us/pricing still lists the built-in capabilities under the old AI Companion heading, so a buyer comparing the two pages sees two names for overlapping things.

Microsoft moved in the other direction, splitting the good parts across two licenses. Intelligent recap, the AI notes and suggested action items that appear after a Teams call, requires Teams Premium or a Copilot license, and the video recap that rolled out between April and May 2026 needs Copilot specifically. Recap also stays inside the tenant: people outside your organization cannot open it even if they were on the call and have the recording link, which is the single most common surprise for teams that assumed Teams had notes covered.

1. Read AI

Read AI is the only tool here that treats Zoom and Teams as equals rather than picking a home platform, which is the whole job on a mixed estate.

What works: It installs from both the Zoom and Microsoft marketplaces and runs without adding a separate participant to the call, so a guest sees no recorder in the attendee list. Coverage extends past meetings into Gmail, Outlook and Slack, and search runs across all of it, which is what makes the archive worth keeping. Meeting reports go beyond a transcript to speaker balance and engagement, and the free plan is generous enough to test properly.

What doesn't: No bot also means no live captions or in-meeting transcript visible to everyone else, so teams that used a recorder as an accessibility aid lose that. The engagement and sentiment scoring lands badly with some people, and it is the feature most likely to trigger a conversation with your works council or HR. Price steps up steeply once you want the analytics tiers.

Best for: Organizations running Zoom and Teams side by side who want one searchable archive.

Price: Free plan; paid plans from $15 per user per month billed annually, $19.75 monthly (as of Aug 2026).

2. Fireflies.ai

Fireflies is the archive play. It records Zoom, Teams, Google Meet and more than ten other platforms, and the value shows up months later when someone needs to find what a customer actually said.

What works: Search across the back catalog is the best in this list, and the integration set is deeper than anything else here, so notes land in Salesforce or HubSpot without a person moving text. It also offers Chrome-extension recording without the Fireflies bot, which is a useful escape hatch when a client refuses recorders. Transcription covers more than 100 languages.

What doesn't: The default experience puts a visible bot in the call, and on Teams that runs into tenant policies that block external apps from joining. The free plan gives unlimited transcription but only 400 storage minutes for the whole team and 20 AI credits, and credit burn is hard to predict before you commit. Recording is capped at two to four hours per call depending on plan.

Best for: Teams that will search meetings later and need the record in the CRM.

Price: Free plan; Pro $10 per seat per month billed annually, $18 monthly; Business $19 billed annually, $29 monthly (as of Aug 2026).

3. Zoom My Notes and ZoomMate

If you are Zoom-first and already paying, the honest answer is that you may not need to buy anything, and no roundup that skips this is being straight with you.

What works: Paid Workplace plans include unlimited in-meeting AI note-taking, and My Notes covers third-party meeting platforms as well as Zoom calls. Nothing joins the call, nothing needs a security review, and there is no separate archive to govern. ZoomMate adds the agentic layer on top, turning a call into a follow-up email, a Salesforce update or a deck without leaving Zoom.

What doesn't: The naming is a mess right now, with ZoomMate on the product pages and AI Companion still on the pricing page. Zoom Basic is capped hard at three hosted meeting summaries and three My Notes uses a month. ZoomMate runs on a credit meter of 2,200 credits per user per month, and credits are a worse fit than seats for anyone trying to forecast a bill. The summaries are competent rather than excellent on long unstructured calls.

Best for: Zoom-standardized teams who want notes without adding a vendor.

Price: Included with paid Zoom Workplace plans; ZoomMate $16.67 per user per month billed annually, $20 monthly (as of Aug 2026).

4. Microsoft 365 Copilot

The Teams equivalent of the argument above, with a bigger bill and a sharper set of edges.

What works: Intelligent recap sits inside the meeting itself, so notes, suggested tasks, speaker markers and topic chapters appear in the recap tab next to the recording and transcript with no third-party processor touching the audio. For a regulated organization that is often the deciding factor. Copilot also reaches across Outlook, Word and Excel, which no dedicated note taker does.

What doesn't: People outside your tenant cannot see the recap, AI notes or AI tasks even if they attended and hold the recording link, which quietly breaks the workflow for agencies, contractors and anyone selling to customers. The good version needs Copilot rather than Teams Premium: video recap has been Copilot-only since it rolled out in spring 2026. And Copilot is the most expensive line item in this comparison by some distance if meeting notes are all you want from it.

Best for: Microsoft-standardized organizations that already hold Copilot licenses.

Price: Microsoft 365 Copilot Business $18 per user per month paid yearly, reduced from $21 through September 2026, $25.20 monthly; Teams Premium $10 per user per month paid yearly (as of Aug 2026).

5. Bluedot

Bluedot solves the specific problem that the Teams desktop app creates for browser-based recorders.

What works: It records Zoom, Google Meet, Teams, Webex and even Slack huddles and phone calls, and it does it from a Chrome extension or a desktop app on Mac and Windows rather than by joining as a bot. Because it captures locally, it needs no host permission, no calendar access and no admin approval for an external app in the meeting. Custom note templates and CRM sync arrive on the higher tier.

What doesn't: The free plan is a demo, not a plan: five meetings for the lifetime of the account, one hour maximum per recording. Local capture also means you have to be in the meeting, so there is no sending a recorder to a call you skipped, which is a real loss for managers tracking calls they do not attend. The archive and search are thinner than Fireflies.

Best for: Teams whose Microsoft admin blocks bots from joining Teams meetings.

Price: Free for five meetings; Pro $20 per user per month billed annually, $25 monthly; Business $32 billed annually, $39 monthly (as of Aug 2026).

6. Krisp

Krisp came from noise cancellation and grew a note taker, and that history is exactly why it fits a messy multi-platform setup.

What works: It sits on the audio device rather than inside any one app, so it captures Zoom, Teams, a Webex call, a dial-in on your phone and a conversation in a room, all through the same tool with no bot anywhere. Noise cancellation is still the best in this list, which matters more than any summary feature when someone joins from an open-plan office. In-person meeting notes are included on the paid tiers.

What doesn't: The notes are the junior half of the product. There is no CRM depth, the archive is basic, and the summary quality trails Fireflies and Read AI on long calls. Some of the marquee features on the higher tier, like accent conversion, have nothing to do with meeting notes and inflate the price you compare against.

Best for: People whose calls sprawl across apps, phones and rooms.

Price: Core $8 per user per month billed annually, $16 monthly; Advanced $15 billed annually, $30 monthly (as of Aug 2026).

7. MeetGeek

MeetGeek is the value entry, and it is priced far enough below the rest that it is worth trialing before you approve a bigger budget.

What works: Pro is $9.99 per user per month for 20 hours of transcription and a year of transcript storage, which undercuts most of this list. It records Zoom, Google Meet and Teams with a bot, and covers Webex and Discord through a Chrome extension and desktop app with no bot. Overage is honest and cheap at $0.5 per extra hour rather than a forced upgrade.

What doesn't: The free tier is three hours of transcription a month with one month of audio storage, so it dies quickly on any real schedule. Summaries are serviceable but generic, and the product is weaker than Fireflies at everything downstream of the transcript. Storage limits, not seats, are what will eventually push you up a tier.

Best for: Small teams that want a real note taker on a small budget.

Price: Free 3 hours per month; Pro $9.99 per user per month; Business $17 per user per month (as of Aug 2026).

8. Fellow

Fellow is a meeting tool with a note taker inside it, rather than the reverse, and that is either the point or the problem.

What works: Agendas, shared notes and action items live in the same place as the AI summary, so a recurring meeting accumulates a usable history instead of a pile of transcripts. It integrates with Google Meet, Zoom, Teams and Slack, and it records either way: a bot that announces itself and asks to be admitted, or a desktop app on Mac and Windows that captures natively with nothing joining the call. Team pricing at $7 per user per month billed annually is the cheapest paid tier here.

What doesn't: The free plan is capped for the lifetime of the account at five AI notes and five AI recordings, which is barely a trial. Transcription and summary quality sit behind the specialists, and if nobody on the team writes agendas, most of what you are paying for goes unused.

Best for: Teams that want meeting structure and notes in one tool.

Price: Free plan; Team $7 per user per month billed annually, $11 monthly; Business $15 billed annually, $23 monthly; Enterprise $25 billed annually (as of Aug 2026).

How To Choose

Start with the licenses you already hold. A Zoom-standardized company on paid Workplace seats has unlimited AI note-taking already, and a Microsoft shop with Copilot has recap already, so in both cases the question is whether a third-party tool adds enough to justify a second archive and a second processor of your audio.

If meetings genuinely split across both platforms, buy one tool that covers both rather than two native ones, and Read AI is the cleanest version of that. If the archive is the asset, meaning people search old calls to settle what was agreed, Fireflies.ai wins and the bot is the price you pay. If your Microsoft admin blocks external bots from Teams, that decision is already made for you: Bluedot, Krisp or Fellow's desktop capture are the options that work at all. On budget, MeetGeek at $9.99 and Fellow at $7 are the two that clear a small team's approval threshold without a conversation.

Two practical notes. Most teams end up running one note taker and one platform-native summary rather than standardizing cleanly, which is fine, but pick which one is the record of truth before people start quoting different versions of the same meeting. And if you are choosing mainly to escape a recorder appearing in the participant list, the platform question is secondary; that is the fork covered in the full ranked field of AI meeting notetakers, where bot-free tools are ranked against each other directly. Teams arriving here because Otter stopped fitting will get more out of Otter.ai alternatives compared, which is organized around what specifically drove them off it.

FAQ

Does Microsoft Teams already include an AI note taker?

Partly. Teams records and transcribes on standard licenses, but intelligent recap, the AI notes and suggested action items, requires Teams Premium at $10 per user per month or a Microsoft 365 Copilot license at $18. The catch is scope: only people inside your organization who were invited can open the recap, so external attendees see nothing, which is why agencies and sales teams usually add a third-party tool anyway.

Do I need a separate note taker if I pay for Zoom?

Often not. Paid Zoom Workplace plans include unlimited in-meeting AI note-taking, and My Notes covers third-party meeting platforms as well as Zoom calls. Buy something else when you need a searchable archive across years of calls, deep CRM sync, or coverage of Microsoft Teams meetings that a Zoom license has no reason to handle well. Zoom Basic is capped at three summaries a month.

Can an AI note taker record a Teams meeting without a bot joining?

Yes. Bluedot, Krisp and Fellow capture audio from your own machine, so nothing appears in the participant list and no external app needs tenant approval. Fireflies.ai offers a Chrome-extension mode that works the same way. The tradeoff is identical in every case: you must attend the meeting yourself, so you cannot send a recorder to a call you skip.

What are the pros and cons of Read AI?

Pros: it covers Zoom, Teams and Google Meet from their own marketplaces, adds no participant to the call, and searches meetings, email and Slack together. Cons: without a bot there are no live captions for other attendees, the engagement and sentiment scoring makes some employees uncomfortable and can require an HR conversation, and the price climbs quickly from $15 to $29.75 per user per month as you move up tiers.

How much do AI note takers for Zoom and Teams cost in 2026?

Dedicated tools run about $7 to $20 per user per month: Fellow $7, Krisp $8, Fireflies $10, MeetGeek $9.99, Read AI $15, Bluedot $20, all billed annually. Platform-native options price differently, since Zoom includes note-taking with paid Workplace seats while Microsoft charges $10 for Teams Premium or $18 for Copilot, reduced from $21 through September 2026.

Work out what your existing licenses already cover before you shortlist anything. Most teams on this comparison are choosing between paying twice for notes they already have and paying once for an archive that actually spans both platforms, and only the second of those is worth a purchase order.